Translation management system (TMS) configuration:
You manage your content, we take care of the rest

Implementing a translation management system (TMS) to improve productivity, consistency and control over your translation workflows is a vital step towards globalising your business. But proper setup is essential.

Most organisations that invest in a TMS end up with an under-configured, poorly understood system that is gradually abandoned. Not because the system is faulty, but because nobody has taken the time to adapt it to their way of working.

We’re here to ensure your TMS works for you: configured to your specifications, integrated with your tools and used by your teams on a daily basis.

Discuss your project

What is a translation management system (TMS) and why do I need one?

A translation management system (TMS) is a platform that centralises and organises your translation workflows. It stores your translation memories, manages your terminology, coordinates team members and keeps a record of each approval stage. For any organisation that regularly produces multilingual content, the TMS is the go-to solution for transforming a succession of isolated projects into a single controlled process.

Translation memories
Each translated segment is saved and reused automatically. So you never pay twice for the translation of identical or similar content.
Terminology management
Your key terminology, product names and business vocabulary are centralised in a shared glossary. The same term is translated in the same way across all your content.
Approval workflows
Each project follows a defined set of workflows: translation, proofreading, final sign-off. All steps are traceable without manual file exchange.
Connection with your systems
A seamlessly integrated translation tool connects to your website, content platforms and business software. The content circulates automatically without manual intervention.

Phrase, Lokalise, Trados and MemoQ are among the most widely used translation management systems on the market. We are proficient in these systems and use them to support our clients.

Configuring translation software is more complicated than it seems

You have invested in a translation management system. Your account has been created and your subscription is active. So what now?

The default settings for these systems do not cater for your organisational structure, processes or actual needs. They are marketed as turnkey solutions, but they are designed for everyone, and therefore for no one in particular. It’s like hiring an expert and not telling them what you expect of them.

Consequently, without the correct settings:

No one knows who is involved at each stage. Tasks pile up, reminders are sent more often and projects fall behind schedule, with no one clearly taking responsibility.
Without organising your translation memories by subject area, market or required quality level, they will simply become a mass of unusable segments. You are missing out on the main benefit of implementing a translation system.
Translators are unfamiliar with your industry terminology. Your product names, technical terms and key messages are translated differently depending on the project and the people involved.
Your CMS and content management systems do not integrate with your translation system. File transfers remain manual, time-consuming and prone to errors whenever content is updated.
Your local teams do not know how to use the final approval module. The final stage of quality control, although essential, is routinely skipped.
Advanced features are never used. Your teams limit themselves to basic tasks and only use a fraction of what the TMS can do for them.

Our role: to ensure that your system finally delivers on its promises.

What is the best way to configure my translation software?

There is no one-size-fits-all solution. The right approach depends on your organisation, volumes, people and existing systems. That is why we always take the trouble to understand your challenges before taking action.

01.

Audit of your organisation

We work with you to analyse the specific needs of each team liable to use the system, as well as the workflows already in place. This survey often highlights needs that were not anticipated during the initial implementation.

02.

Setup and configuration

We set up or reconfigure your TMS in line with your guidelines and actual requirements: translation memories, glossaries and quality levels. Everything is documented.

03.

Defining workflows and processes

We work with you to determine who is involved at each stage. Each step is documented, assigned and traceable within the platform.

04.

Integration with your environment

We integrate your translation system with your existing system. Content circulates automatically without the need for manual extraction or re-importing.

05.

Training

We train your teams in the features that are useful in their specific context, tailored to each user’s profile.

06.

Long-term support

We stay by your side to help adapt the setup to your organisation’s needs.

We do not necessarily get involved in all these stages. Some clients need full-on support, while others require assistance focused on a specific area. We tailor our approach to your specific circumstances.

You receive a bespoke service.

What are your language projects?

Let’s work together to develop your multilingual strategy
Your bespoke support

Two levels of support depending to your needs

Not all projects require the same level of involvement. We tailor our approach to your level of familiarity with the subject, your internal resources and your objectives.

Easier access
Final approval and in-country review
You want your local teams to approve translations before publication, without having to deal with the complexity of translation software. We provide simple, preconfigured access to the approval module within our translation software.
  • Access to the final proofreading module configured for your languages
  • A short, targeted training course for your internal approval team
  • Full traceability of approvals and revisions
  • Straightforward subscription with no technical management required on your part
Comprehensive support
Deployment and full use of the TMS
You have a structured multilingual strategy and want to make the most of translation software: translation memories, glossaries, automated workflows and integration with your systems.
  • Provision of the platform, preconfigured in accordance with your requirements
  • Full configuration: memories, glossary, workflows, quality levels
  • Integration with your CMS and production tools
  • In-depth training for your project teams
  • Long-term support and optimisation

Our services related to TMS configuration

Multilingual CMS integration
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Consultancy & implementationof language solutions
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FAQs

A TMS is useful if you produce multilingual content on a regular basis. When set up correctly, it reduces your costs, improves consistency in terminology and eliminates the need for manual communication. We help you assess what you actually need.

This is the most common scenario. We audit your system to understand why the system is underused, then we work with you to tailor it to your organisation and help you get the most out of it.

Start by asking yourself the right questions:

  • What type of content?
  • How many languages?
  • What standard of quality is expected?
  • Which teams are involved?

From there, we work with you to determine the right approach. To help you get a clearer picture, we have developed a system to audit your language service purchases, a free solution design to help you assess your current situation before you get started.

All three solutions address the same basic needs but use different approaches. The right choice depends on your organisation and internal resources.

No, we are independent, which means we can recommend the most suitable option for your needs in a disinterested manner.

Yes. The leading CMS platforms offer native connectors for WordPress, Drupal and other CMSs. This configuration falls within the scope of our work. For more information, visit the Multilingual CMS integration page.

This is a final approval step carried out by a local expert within your organisation, prior to publication. Their role is to ensure that the content is accurate and tailored to the local market. We set up access to this module and train your approvers on how to use it.